Leave Management & Timekeeping Enhancements - Staflexx

Summary of changes:

Enhancements:

Manual Leave Duration Adjustment
Manual Exact Time Entry for Punch-Clock

Detail

What's changed:

1. Manual Leave Duration Adjustment

Managers can now manually adjust leave duration during approval to accommodate employees with variable or non-standard work patterns. This prevents incorrect deductions and removes the need for manual workarounds when system-calculated values do not reflect actual working arrangements.

Roles impacted:

Managers / Supervisors
HR / Payroll Administrators

Value this change will add:

Provides flexibility when approving leave for employees with irregular or variable work patterns
Prevents incorrect leave deductions caused by rigid system calculations
Reduces reliance on manual workarounds or adjustments outside Staflexx

Change Details:

Introduced a new option allowing managers to manually adjust the calculated leave duration during the approval stage
Applies to all payment types — Days, Shifts, and Hours
Enables managers to override system-calculated values when:

> Employee work patterns vary week-to-week
> Requested leave dates do not match normal work distribution
> System calculation does not reflect actual expected working hours/shifts

Adjusted values will be stored for auditing and reporting accuracy
Default behaviour remains unchanged unless a manager manually inputs an alternative duration

Assumptions & Limitations:

Manual adjustment is available only during leave approval, not at submission stage
Managers must enter accurate values — system will not auto-validate against expected patterns
Overrides must follow company leave policies and may require internal justification

Impact:

Ensures correct leave deductions for non-standard work patterns
Eliminates incorrect balances caused by rigid auto-calculation
Reduces manual offline calculations and improves accuracy across payroll and HR reports

2. Manual Exact Time Entry for Punch-Clock

A new optional setting allows managers to enter exact times (hh:mm) during Punch-Clock approval instead of being limited to 5-minute increments. The feature is disabled by default to avoid affecting existing workflows and can be enabled by clients who require precise time recording.

Roles impacted:

Managers / Supervisors
HR / Payroll Administrators

Value this change will add:

Provides flexibility for clients requiring precise time entry
Removes dependence on fixed 5-minute intervals
Supports accurate payroll and attendance recording for exact timestamps

Change Details:

Introduced a new optional setting allowing manual time entry in hh:mm (24-hour) format
Setting is disabled by default to avoid impacting clients who prefer 5-minute interval buttons
When enabled, users can type an exact value (e.g., 09:37, 14:42) instead of selecting only pre-set increments
Existing 5-minute interval selection interface remains unchanged unless the new setting is activated
Feature designed to accommodate clients with strict precision or industry-specific timing requirements

Assumptions & Limitations:

Admin must enable the manual time entry setting — it is not available by default
Exact times must follow hh:mm numeric formatting
No impact to clients continuing to use the 5-minute selection interface

Impact:

More accurate punch-clock approvals for clients who require exact timestamps
Increased flexibility across different business workflows
No disruption to existing users or processes due to opt-in design

Support:

In case of any queries related to this change or any issues faced moving forward, please contact us on productsupport@wenodo.com