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improved
Staflexx
Upcoming Change: Rota Lock Process
Effective Communication Date:
12th June 2026Introduction
To further improve payroll accuracy and reduce the need for payroll adjustments, Staflexx will be introducing a Rota Lock process in the coming weeks. This communication is intended to provide advance notice of the upcoming change so that all teams can familiarize themselves with the process before it becomes mandatory.
Why We Are Introducing Rota Lock
The Rota Lock process is designed to ensure payroll calculations are based on reviewed and approved rota data. By limiting changes after payroll processing begins, we can help reduce discrepancies and improve payroll accuracy.
Benefits
- Reduces the risk of employee overpayments and underpayments.
- Ensures payroll calculations are based on approved rota information.
- Improves visibility and accountability for payroll-related changes.
- Minimizes manual payroll corrections and rework.
- Supports payroll accuracy and compliance.
Teams Affected
- Payroll Teams
- Site Managers
- Administrators
- HR Teams
What Will Change
Once rotas have been reviewed and approved, they will eventually be subject to a Rota Lock process before payroll is finalized.
When the process is fully implemented:
- Approved rotas will be locked during payroll processing periods.
- Any required amendments after the rota has been locked will follow a controlled change process.
- Approved changes will be tracked to ensure payroll records remain accurate.
Current Status
At this stage,
no action is required
.The Rota Lock process is currently being communicated in advance to allow teams time to prepare and review their internal processes.
A second communication will be issued prior to implementation, providing:
- The go-live date.
- Detailed process steps.
- Key contacts and support information.
Support
If you have any questions regarding the upcoming Rota Lock process, please contact:
new
improved
Trakn
Consolidated Sales Enhancements - Trakn
Release Date: 5th June,2026
Summary of Changes
A new Consolidated Sales page has been introduced in Trakn, allowing users to analyze and compare performance across multiple sites and entities within a single consolidated view. The page brings together Sales, Covers, and SPH metrics while supporting Budget and Forecast comparisons. Additionally, users can now drill into Revenue Centre-level breakdowns, providing greater visibility into the contribution and performance of individual revenue streams across sites and entities.
Roles Impacted
- Operations Managers
- Area Managers
- Regional Managers
- Finance Teams
- Business Owners
- Analysts
Value Added
- Provides a single source of truth for multi-site performance analysis.
- Eliminates the need to review individual site reports separately.
- Enables quick identification of top and underperforming locations.
- Supports consolidated budget tracking across multiple sites.
- Improves visibility into Covers and SPH performance alongside Sales.
Change Details
Multi-Site Consolidation
Users can now select multiple sites and view their performance in a single consolidated report.
Site and Entity Views
The report can be viewed in:
- Site Mode – displaying individual site performance.
- Entity Mode – displaying consolidated entity-level performance.
Sales Metrics - The report includes:
- Current Year Sales (CY)
- Last Year Sales (LY)
- Sales Variance (CY vs LY)
- Budget
- Variance to Budget
Covers Metrics - The report includes:
- Current Year Covers
- Last Year Covers
- Covers Variance (CY vs LY)
- Budget
- Variance to Budget
SPH Metrics - The report includes:
- Current Year SPH
- Last Year SPH
- SPH Variance (CY vs LY)
- Budget
- Variance to Budget
Budget and Forecast Support - Users can switch between:
- Budget View
- Forecast View
to compare actual performance against planned targets.
Gross and Net Sales Toggle - Users can analyse either:
- Gross Sales
- Net Sales
without leaving the report.
Currency Consolidation
Performance can be reviewed in the selected reporting currency, making it easier to compare sites operating in different currencies.
Hierarchical Drill-Down
Users can expand locations where applicable to analyse performance at a more granular operational level.
Assumptions & Limitations
- Historical data availability depends on the connected EPOS system.
- Budget and Forecast comparisons are only available where budget or forecast data exists.
- SPH calculations continue to follow the existing Trakn methodology.
- Export and scheduled reporting enhancements may be delivered in future releases.
Impact
This enhancement significantly improves multi-site reporting capabilities by enabling users to review consolidated business performance from a single page. It reduces reporting effort, improves visibility across locations, and supports faster operational and financial decision-making.
Support
For any queries or assistance, please reach out to productsupport@wenodo.com
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Staflexx
Staflexx Freeze Planned Cost Functionality
Freeze Planned Cost functionality has been added to capture labour cost baselines at publication stage, enabling comparison against actual and live operational performance.
Roles impacted:
- Managers / Supervisors
- Finance / Payroll Teams
- Operations Teams
Value this change will add:
- Establishes a fixed labour cost baseline for analysis and reporting
- Enables comparison between planned and actual labour costs
- Improves labour budgeting and financial visibility
Change Details:
- Introduced Planned Cost functionality within the scheduling workflow
- Planned Cost captures labour cost values at the point of schedule publication by a designated user
- Enables comparison between Planned vs Actual cost
- Planned Cost can operate independently or alongside Live Staff Cost and Sales Sync functionality
Super Admins can choose who are allowed to Freeze the Planned Cost
Designated users will be able to Freeze the Planned Cost when they Publish the schedule
Scheduled Cost will then be recorded as the Planned Cost
Any changes made to the schedule after Planned cost were recorded, will only affect the wage cost
Assumptions & Limitations:
- Planned Cost values remain fixed until published again by the designated users
- Configuration permissions must be managed by administrators
- Planned Cost calculations depend on the published schedule structure at the time of capture
Impact:
- Improved labour cost planning and forecasting
- Better visibility into labour performance against planned values
- Stronger financial analysis and operational decision-making
Support:
In case of any queries related to this change or any issues faced moving forward, please contact us on productsupport@wenodo.com
A new flexible overtime framework introduces configurable special rates and enhanced work pattern logic to better support complex payroll and overtime requirements.
Roles impacted:
- Payroll Teams
- HR / Administrators
- Managers / Supervisors
Value this change will add:
- Provides greater flexibility for overtime configuration and payroll calculations
- Supports more complex and region-specific overtime structures
- Improves maintainability and scalability of overtime rules across clients
Change Details:
- Introduced User Defined Special Rates within Work Patterns
- Added support for configurable overtime structures and special rate rules
- Enhanced Work Pattern configuration to support flexible overtime frameworks
- Improved UI layouts and configuration flows related to overtime management
- Designed framework to support different regional and client-specific overtime requirements
In the example below it shows how all hours up to 35 hours per week are paid at the base rate, while between 35 & 40 hours are paid at base + 10% and between 40 & 48 hours are paid at base + 50%
The schedule will reflect the Wage Cost accordingly based on the overtime rules
Wage cost will reflect accordingly on the Mobile App
Assumptions & Limitations:
- Overtime behaviour depends on client configuration and payroll setup
- Additional payroll compliance rules may still require country-specific processing logic
- Existing overtime calculations remain unchanged unless new configurations are applied
Impact:
- Greater flexibility in overtime configuration and calculation
- Improved support for international and complex payroll structures
- Reduced dependency on hardcoded overtime logic
Support:
In case of any queries related to this change or any issues faced moving forward, please contact us on productsupport@wenodo.com
new
improved
Staflexx
Minor Staflexx Fixes & Enhancements
Summary of changes:
New Features:
- Covers Metrics Added to Scheduling Screen
- Freeze Schedule Functionality
- Configurable Filtering for Schedule Totals Metrics
Detail
What's New:
1. Covers Metrics Added to Scheduling Screen
The Schedule Totals section now includes Covers, Labour Hours per Cover, and Labour Cost per Cover metrics to improve labour efficiency tracking and operational visibility.
Roles impacted:
- Managers / Supervisors
- Operations Teams
- Finance / Payroll Teams
Value this change will add:
- Provides visibility into customer demand alongside staffing levels
- Enables better labour efficiency analysis and operational planning
- Supports forecasting using Covers data and labour performance metrics
Change Details:
- Added new metrics to the Schedule Totals section:
- Covers
- Labour Hours per Cover
- Labour Cost per Cover
- Users can manually capture Covers for current and future dates
- Covers values can automatically sync from integrations such as SevenRooms
- Added calculations for labour efficiency metrics based on staffing and Covers data
- Metrics fully integrated into the existing Schedule Totals panel
Assumptions & Limitations:
- Automatic Covers updates depend on supported integration availability
- Manual Covers values may be overwritten by integration syncs where configured
- Labour efficiency calculations depend on accurate labour cost and Covers data
Impact:
- Improved labour-to-demand visibility
- Better operational efficiency analysis
- Enhanced forecasting and staffing decision-making
2. Freeze Schedule Functionality
Freeze Schedule functionality has been introduced to lock finalized schedules, preventing unauthorized changes and improving operational control over published schedules.
Roles impacted:
- Managers / Supervisors
- Operations Teams
- HR / Administrators
Value this change will add:
- Prevents unauthorized schedule changes after finalization
- Improves operational control and scheduling stability
- Supports stronger governance and auditability of schedule management
Change Details:
- Introduced Freeze Schedule functionality to lock schedules once finalized
- Frozen schedules prevent users from creating, editing, or removing shifts unless authorised
- Added permission controls for freezing and unfreezing schedules
- Freeze behaviour integrated into existing scheduling workflows
- Supports consistent behaviour across web and mobile platforms
Super Admins can choose who are allowed to Freeze the Schedule
If enabled, the designated user(s) can freeze/unfreeze the schedule from the kebab-style menu option on the schedule
If frozen, an indicator will show at the top of the screen
When a user tries to create or edit shifts while schedule is frozen, a message will appear
Assumptions & Limitations:
- Freeze permissions must be configured by administrators
- Certain override permissions may still allow restricted actions
- Freezing the schedule does not affect payroll calculations or historical data
Impact:
- Greater operational stability once schedules are published
- Reduced risk of unauthorized or accidental changes
- Improved audit tracking and scheduling governance
3. Configurable Filtering for Schedule Totals Metrics
New Totals filtering settings allow clients to control which Schedule Totals metrics are displayed, providing a cleaner and more configurable scheduling experience.
Roles impacted:
- Managers / Supervisors
- Operations Teams
- HR / Administrators
Value this change will add:
- Gives clients greater flexibility over which Totals metrics are displayed
- Reduces clutter by allowing only relevant metrics to be shown
- Centralises Totals visibility management within Settings
Change Details:
- Introduced new settings to control visibility of Totals metrics within the Schedule screen
- Added centralised Totals filtering configuration in Settings
- Users can configure which Totals metrics appear in the Schedule Totals section
- Configuration supports Covers-related metrics and future Totals enhancements
Assumptions & Limitations:
- Visibility settings depend on user permissions and client configuration
- Metrics hidden through settings remain available in the background calculation logic
- Certain metrics may still depend on active integrations or enabled modules
Impact:
- Cleaner and more tailored Totals display
- Improved usability for different operational requirements
- More flexible scheduling dashboard configuration per client
Support:
In case of any queries related to this change or any issues faced moving forward, please contact us on productsupport@wenodo.com
new
improved
Staflexx
Staflexx Additional Employee & Payroll Fields for Compliance
New employee and payroll-related fields have been added to improve compliance, reporting, and payroll flexibility across all clients and regions.
Roles impacted:
- Payroll Teams
- HR / Administrators
- Compliance Teams
Value this change will add:
- Expands employee and payroll data capture for compliance and reporting needs
- Provides flexible payroll classification structures usable across all regions
- Improves scalability for multi-country and multi-client deployments
Change Details:
- Added new configurable employee and payroll-related fields across the system
- Introduced additional payroll classification fields such as:
- Contract Type
- Job Level
- Payroll classifications
- Enhanced Employee Profile sections and Settings pages to support expanded compliance requirements
- Added configurable structures designed to support different countries, regions, and client requirements
- Features introduced are reusable globally and not limited to French operations
New Configurable fields in the settings screens:
New fields on Employee Profiles:
Assumptions & Limitations:
- New fields require client-specific configuration before use
- Some payroll processes may still rely on external payroll providers or integrations
- Existing employee records remain unchanged unless updated by users
Impact:
- Improved compliance readiness across multiple regions
- Greater flexibility for client-specific payroll and HR structures
- Enhanced reporting and employee data management capabilities
Support:
In case of any queries related to this change or any issues faced moving forward, please contact us on productsupport@wenodo.com
new
Cashup
Cashup Autofill feature and reports
Summary of changes:
- Autofill feature
- Account credit has “Autofill” feature enabled.
- Delivery tab has “Autofill” feature enabled.
- Cashup Reports
- Monthly sales report
- Area wise cashup report
Users Access:
Submitters and Approvers will be able to use these features.
Value Autofill feature will add:
- Autofill feature
- Manual entering of figures is not required anymore.
- No need to open multiple reports or systems for verifying the figures
- Faster Process Completion
- Reduces Manual Errors
Auto fill feature User Navigation:
- Login to cashup
- Click on Account tab
- “Auto fill from EPOS” button is available for filling the EPOS amount checkwise.
- Once a user clicks on it the button changes to “ Back to fill actuals” using which the user can fill the details manually.
Note:
The same steps shall be followed for Delivery tab.Autofill feature Assumptions and Limitation:
- Submitters and Approvers have access to this report.
- If records are filled manually then these will not be replaced with Auto fill features and has to be removed manually to avoid duplication.
- Auto fill feature is not available once the cashup record is Approved.
Cashup Reports:
Value Reports change will add:
1. Monthly Sales Report: The goal is to enable business users to generate session-wise sales reports (Lunch & Dinner) with user-selected date range filters (start date and end date) to reduce the manual work for fetching out the report from the database.
2. Area wise cashup report: All the cashup setup with revenue centres will be able to fetch area wise sales
User Navigation:
- Login to cashup
- Click on Reports tab
- Select the report type, enter start and end date
Monthly sales report:
Area wise cashup sales report:
- Weekly Sales
- Weekly Cashup
- Daily Cashup
Reports Assumptions and Limitation:
- Category mapping needs to be completed for looking at category wise sales.
- If a entity or branch needs to be moved from session wise to area wise, then it shall be changed from a fresh week. As weekly sales area wise report covers complete week and changes in mid-week will show blank values.
Impact:
This change will have no impact on the existing working and reporting of Cashup Application.
Support:
In case of any queries related to this change or any issues faced moving forward, please contact us on productsupport@wenodo.com
new
improved
Trakn
LHPC Column Added to Staff Labour Performance Overview - Trakn
Release Date: 25th May,2026
Summary of Changes
The Staff Labour Performance Overview table on the Staff & Efficiency page has been updated with a new LHPC (Labour Hours Per Cover) column, giving operators a direct measure of labour efficiency relative to the number of covers served.
Roles Impacted
- Operations Managers
- Area Managers
- Multi-site Operators
- HR & Workforce Planners
- Finance & Leadership Teams
Value Added
- Provides a standardised efficiency metric that relates actual labour hours directly to covers served.
- Enables day-by-day identification of over- or under-staffed periods relative to guest volume.
- Complements existing metrics such as SPMH and Cost/Cover for a fuller picture of labour performance.
Change Details
- A new LHPC (Labour Hours Per Cover) column has been added to the Staff Labour Performance Overview table, positioned between the Covers and Cost/Cover columns.
- LHPC is calculated as Actual Hours divided by Covers for each day and the weekly Total row.
- The column follows the same daily breakdown structure as existing columns, with a Total summary row at the bottom.
Assumptions & Limitations
- LHPC will display as zero or may be blank where no cover data has been recorded for a given day.
- The metric is based on Actual Hours rather than Scheduled Hours.
Impact
Operators can now track Labour Hours Per Cover alongside cost and sales metrics within the same table, enabling more precise labour efficiency analysis on a day-by-day basis and supporting better staffing decisions relative to anticipated guest volumes.
Support
For any queries or assistance, please reach out to productsupport@wenodo.com
Release Date: 25th May,2026
Summary of Changes
The COGS Summary page in Trakn has been enhanced with a new Category Stock & Margin Report table, providing a category-level breakdown of purchases, stock movement, COGS, and gross profit within a single unified view.
Roles Impacted
- Operations Managers
- Finance & Leadership Teams
- Area Managers
- Multi-site Operators
- Business Analysts
Value Added
- Delivers a granular view of stock and margin performance broken down by sales category.
- Enables faster identification of high and low margin categories within a given period.
- Supports better stock management decisions by surfacing opening and closing stock movements per category.
- Complements the existing Variance Report for a more complete picture of COGS performance.
Change Details
- A new Category Stock & Margin Report table has been added to the COGS Summary page.
- The table displays the following columns per category:
- Purchases – Total purchases for the period
- Opening Stock – Stock value at the start of the period
- Closing Stock – Stock value at the end of the period
- COGS – Cost of Goods Sold for the category, with variance percentage
- GP – Gross Profit percentage for the category
- Categories displayed include Food, Drinks, Hot Bev, Others, and any other configured categories, with a Total summary row at the bottom.
- The table respects all existing page-level filters including site selection, currency, and date range.
Assumptions & Limitations
- Category breakdown is dependent on how stock categories are configured per site.
- COGS and GP figures are calculated based on stock take data entered for the selected period.
- Negative COGS values may appear where closing stock exceeds opening stock plus purchases within a category.
Impact
Users can now analyse stock consumption and margin performance at a category level directly within the COGS Summary page, enabling more informed purchasing decisions, faster identification of margin anomalies, and a clearer understanding of cost drivers across Food, Drinks, and other configured categories.
Support
For any queries or assistance, please reach out to productsupport@wenodo.com
new
improved
Trakn
Custom Period Scheduling Support for Automated Reports - Trakn
Release Date: 25th May,2026
Summary of Changes
The Create Schedule form in Trakn has been enhanced to support Custom Period-based scheduling, enabling users who operate on non-standard fiscal calendars (such as 4-4-5 or 4-5-4 week patterns) to automate report delivery aligned with their business-defined performance cycles.
Roles Impacted
- Operations Managers
- Finance & Leadership Teams
- Business Analysts
- Multi-site Operators
- Any users operating on custom fiscal or accounting calendars
Value Added
- Eliminates manual effort required when standard month-end dates do not align with custom period-end dates.
- Ensures automated reports are delivered in sync with internal financial and operational calendars.
- Provides a true set-it-and-forget-it scheduling experience for organisations using 4-4-5, 4-5-4, or other custom accounting cycles.
- Improves consistency and accuracy of performance insights across reporting periods.
Change Details
- The "Repeat every" dropdown in the Create Schedule form has been expanded with a new "Period" option, joining the existing Day, Week, and Month recurrence types.
- When Period is selected:
- The system dynamically fetches pre-defined period start and end dates from the internal Custom Calendar configuration.
- Users can select a trigger offset within the period, such as:
- 1st Weekday of the Period
- Last Weekday of the Period
- The schedule summary text updates dynamically to reflect the custom cycle (e.g., "Occurs every period on the Thursday day starting…").
- The Create Schedule form UI has been updated to surface and support period-based inputs contextually when the Period recurrence type is chosen.
- All existing recurrence options (Day, Week, Month) remain unchanged.
Assumptions & Limitations
- Period-based scheduling is only available to organisations that have Custom Calendar periods configured within their Trakn environment.
- If no custom periods are defined in the system, the Period option will not be available
- Period trigger offsets are based on weekdays within the period; exact offset options may vary based on system configuration.
Impact
Users operating on custom fiscal calendars can now schedule automated reports that align precisely with their period-end cycles, removing the need for manual intervention and ensuring performance insights are always delivered at the right point in the business calendar.
Support
For any queries or assistance, please reach out to productsupport@wenodo.com
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