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improved

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Staflexx

Minor Staflexx Fixes & Enhancements

Summary of changes:
Minor Fixes & Enhancements
  1. Remaining Annual Balance for 0-Hour Work Patterns
  2. Leave Cycle Rollover & Negative Balance Handling
  3. Optional Break Clock-In/Out Rule
  4. Leave Allowance Report Column Addition
  5. Staflexx Payroll Report Updates
Detail
What's changed:
1. Minor Fix – Remaining Annual Balance for 0-Hour Work Patterns
We’ve corrected how Remaining Annual Balance is displayed for employees on 0-hour work patterns. The balance will no longer show incorrect negative values and will now align with accrual-based leave calculations.
Roles impacted:
  • Managers / Supervisors
  • HR / Administrators
  • Employees on 0-hour contracts
Value this change will add:
  • Prevents confusion caused by incorrect negative balances
  • Ensures consistency between Remaining Annual and Remaining Accrued balances
  • Improves clarity for employees on 0-hour work patterns
Change Details:
  • Updated the calculation logic for Remaining Annual Balance for employees assigned to 0-hour work patterns
  • Prevented the system from referencing a non-configured Annual Allowance value
  • Ensured the displayed balance aligns correctly with accrual-driven entitlement logic
  • No change to actual accrual or leave calculation rules — display logic only adjusted
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Assumptions & Limitations:
  • Applies only to employees assigned to 0-hour work patterns
  • No impact on employees with predefined annual allowance configurations
  • Historical balances remain unchanged — correction applies to display logic going forward
Impact:
  • Eliminates misleading negative balance values
  • Aligns system behaviour with accrual-only leave models
  • Improves transparency and reduces support queries
2. Minor Enhancement – Leave Cycle Rollover & Negative Balance Handling
We’ve enhanced leave cycle rollover logic to support optional carry-forward of negative leave balances. Where negative leave is allowed and rollover is enabled, balances will now move into the next cycle instead of being automatically reset.
Roles impacted:
  • HR / Administrators
  • Managers / Supervisors
  • Payroll Teams
Value this change will add:
  • Aligns rollover behaviour with real-world client expectations
  • Supports clients who intentionally allow controlled negative leave
  • Provides greater flexibility in entitlement cycle configuration
Change Details:
  • Updated leave cycle rollover logic to support optional carry-forward of negative leave balances
  • Previously, negative balances were automatically reset at the start of a new cycle
  • Behaviour now respects entitlement configuration settings where rollover is enabled
  • System allows negative balances to move into the new cycle when business rules permit
  • Settings page reflects rollover configuration (screenshot can be included in release documentation)
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Assumptions & Limitations:
  • Negative rollover applies only when explicitly allowed in entitlement settings
  • Organisations remain responsible for internal leave recovery policies
  • No change to historical leave records — applies to future cycle rollovers
Impact:
  • Prevents unintended balance resets
  • Supports structured recovery of negative leave in subsequent cycles
  • Improves alignment between system logic and operational leave policies
3. Minor Enhancement – Optional Break Clock-In/Out Rule
A new optional setting allows clock-in/clock-out rules to also apply to break punches. This ensures consistent validation and rounding where required, while remaining disabled by default to avoid impacting existing clients.
Roles impacted:
  • HR / Administrators
  • Managers / Supervisors
  • Payroll Teams
Value this change will add:
  • Enables consistent validation and rounding rules for break times
  • Supports clients with stricter attendance or payroll policies
  • Maintains flexibility without impacting existing configurations
Change Details:
  • Added a new optional setting in Punch-Clock Settings to apply clock-in/clock-out rules to break clock-out and clock-in events
  • When enabled, the same validation, rounding, or restriction rules used for shift start/end will also apply to break punches
  • When disabled (default), break punches remain unaffected and behave as currently configured
  • Settings page updated accordingly (screenshot can be included in release documentation)
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Assumptions & Limitations:
  • Feature is disabled by default — no automatic behaviour changes
  • Applies only to clients who explicitly enable the setting
  • Does not alter historical punch records
Impact:
  • Provides better control over attendance accuracy
  • Ensures payroll consistency for clients requiring strict break tracking
  • Preserves backward compatibility for all existing clients
4. Minor Enhancement – Leave Allowance Report Column Addition
The Leave Allowance Report now includes a new “Employee Termination Date” column, visible on-screen and in Excel exports, improving reporting clarity for terminated employees.
Roles impacted:
  • HR / Administrators
  • Managers / Supervisors
  • Payroll Teams
Value this change will add:
  • Improves visibility of employee lifecycle data within leave reporting
  • Supports better reconciliation of leave balances for terminated employees
  • Reduces the need to cross-reference multiple reports
Change Details:
  • Added a new column: Employee Termination Date
  • Column positioned directly after the Hiring Date field in the Leave Allowance report
  • Field included in both:
- On-screen report view
- Excel export output
  • No changes made to report calculations or entitlement logic)
Assumptions & Limitations:
  • Field will display only where a termination date exists
  • No historical report structure changes beyond the column addition
  • Does not affect leave balance calculations
Impact:
  • Clearer reporting for terminated employees
  • Improved auditing and leave reconciliation
  • More complete employee data visibility within a single report
5. Minor Enhancement – Staflexx Payroll Report Updates
The Staflexx Payroll Report has been updated with additional fields and formula refinements to improve reporting accuracy and better support payroll processing needs.
Roles impacted:
  • Payroll Teams
  • HR / Administrators
  • Finance Teams
Value this change will add:
  • Improves payroll report accuracy and completeness
  • Ensures alignment with payroll processing requirements
  • Reduces manual corrections or external adjustments
Change Details:
  • Added additional required fields to the Payroll Report
  • Fine-tuned underlying formulas for improved accuracy and consistency
  • Adjustments made based on feedback from the Payroll team
  • Excel export updated to reflect the new fields and revised calculations
  • No structural redesign of the report — refinement only
Assumptions & Limitations:
  • Changes apply to current and future report exports
  • No impact on historical payroll calculations
  • Updates do not alter payroll processing logic — reporting layer only
Impact:
  • More reliable payroll reporting
  • Reduced risk of reconciliation discrepancies
  • Improved usability for payroll processing and validation
Support:
In case of any queries related to this change or any issues faced moving forward, please contact us on productsupport@wenodo.com