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improved

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Staflexx

Minor Staflexx Fixes & Enhancements

Summary of changes:
Minor Fixes & Enhancements:
  1. Absence Screen – Default Expansion of Annual Leave Entitlement
  2. Payroll Date Lock Applied to Scheduling (Rota) Module
  3. Clock-In/Out Editing Setting – Functionality Restored
  4. Entitlement Setting to Control Leave Cost in Wage Calculations
Detail
What's changed:
1. Minor Fix – Absence Screen – Default Expansion of Annual Leave Entitlement
The Absence screen now automatically expands the active Annual Leave entitlement when opened, ensuring users immediately see the correct leave balance instead of an unrelated entitlement.
Roles impacted:
  • Employees
  • Managers / Supervisors
  • HR / Administrators
Value this change will add:
  • Improves clarity when viewing leave balances
  • Reduces confusion caused by incorrect entitlement sections being expanded
  • Helps users immediately see their relevant Annual Leave balance
Change Details:
  • Updated the Absence screen behaviour so the Active Annual Leave Entitlement is automatically expanded by default
  • Prevents the system from expanding the last entitlement alphabetically
  • Ensures the most relevant entitlement is displayed when users land on the screen
  • Improves consistency in how leave balances are presented to users
Before, the system expanded the last available entitlement on the Absences screen, even if it was inactive
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Now, the system expands the current, active, annual leave entitlement
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Assumptions & Limitations:
  • Applies only where an active Annual Leave entitlement exists
  • If no Annual Leave entitlement is configured, the system will follow existing behaviour
  • No changes to entitlement calculations or leave balances
Impact:
  • Faster access to the correct leave balance information
  • Reduced user confusion when reviewing absence details
  • Fewer support queries related to leave balances
2. Minor Fix – Payroll Date Lock Applied to Scheduling (Rota) Module
Payroll Date Lock validation now applies to the Scheduling (Rota) module, preventing shifts from being created, modified, or approved on or before the configured branch lock date.
Roles impacted:
  • Managers / Supervisors
  • HR / Administrators
  • Payroll Teams
Value this change will add:
  • Ensures consistent enforcement of payroll lock controls across the platform
  • Prevents unauthorized historical changes to shifts
  • Reduces risk of payroll discrepancies and audit issues
Change Details:
  • Extended the existing Payroll Date Lock validation to the Scheduling (Rota) module
  • Users can no longer:
- Create shifts
- Amend existing shifts
- Approve shifts for dates that fall on or before the configured branch lock date
  • Validation now applies consistently across web and mobile platforms
  • Behaviour aligns the rota module with existing payroll and HR lock controls
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Assumptions & Limitations:
  • Lock enforcement applies only where a Last Processing Date has been configured at branch level
  • Users with administrative override permissions may still be able to manage lock settings
  • No impact on historical data already processed before the lock date was configured
Impact:
  • Prevents operational changes that could affect finalized payroll periods
  • Strengthens audit and compliance controls
  • Aligns scheduling activity with payroll processing rules
3. Clock-In/Out Editing Setting – Functionality Restored
The Allow Clock-in/out Editing setting has been corrected and now properly controls whether users can manually capture or edit clock times.
Roles impacted:
  • Managers / Supervisors
  • HR / Administrators
  • Payroll Teams
Value this change will add:
  • Restores intended behaviour of the Clock-In/Out editing setting
  • Provides clear control over whether manual clock times can be entered
  • Improves accuracy and governance of attendance records
Change Details:
  • Fixed the Allow Clock-in/out Editing setting so that it now functions as originally intended
  • When the setting is ON, users can manually capture or edit Clock-In and Clock-Out times
  • When the setting is OFF, the Clock-In/Out editing option is hidden from the user interface
  • Behaviour now correctly follows the configuration set by administrators
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When setting is ON vs when setting is OFF
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Assumptions & Limitations:
  • Setting must be enabled by an administrator for manual entry to be available
  • Applies only to users with permission to manage attendance records
  • No historical clock records are modified as part of this fix
Impact:
  • Restores proper system control over attendance editing permissions
  • Reduces risk of unauthorized manual time entries
  • Ensures system behaviour matches configuration settings
4. Minor Enhancement – Entitlement Setting to Control Leave Cost in Wage Calculations
A new entitlement-level setting allows clients to control whether the cost of taken leave is included in wage cost calculations, providing greater flexibility for budgeting and payroll reporting.
Roles impacted:
  • Payroll Teams
  • HR / Administrators
  • Finance / Operations Teams
Value this change will add:
  • Provides flexibility in how leave costs are reflected in wage cost calculations
  • Supports different client budgeting and accounting preferences
  • Prevents double representation of leave cost where provision-based budgeting is used
Change Details:
  • Introduced a new entitlement-level configuration setting to control whether taken leave contributes to wage cost calculations
  • Allows clients to decide if leave taken should be included alongside existing per-shift leave provision calculations
  • Maintains compatibility with existing wage cost reporting logic
  • Default behaviour remains unchanged to preserve current client configurations
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Assumptions & Limitations:
  • Setting applies only to entitlements where leave provisioning per shift is enabled
  • Existing clients will retain current behaviour unless the setting is manually changed
  • Configuration must be managed by authorised administrators
Impact:
  • Greater flexibility for payroll and financial reporting preferences
  • Eliminates potential duplication of leave cost in wage calculations for certain clients
  • Aligns the system with different budgeting models used by organisations
Support:
In case of any queries related to this change or any issues faced moving forward, please contact us on productsupport@wenodo.com