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Staflexx

Minor Staflexx Fixes & Enhancements

Summary of changes:
New Features:
  1. Covers Metrics Added to Scheduling Screen
  2. Freeze Schedule Functionality
  3. Configurable Filtering for Schedule Totals Metrics
Detail
What's New:
1. Covers Metrics Added to Scheduling Screen
The Schedule Totals section now includes Covers, Labour Hours per Cover, and Labour Cost per Cover metrics to improve labour efficiency tracking and operational visibility.
Roles impacted:
  • Managers / Supervisors
  • Operations Teams
  • Finance / Payroll Teams
Value this change will add:
  • Provides visibility into customer demand alongside staffing levels
  • Enables better labour efficiency analysis and operational planning
  • Supports forecasting using Covers data and labour performance metrics
Change Details:
  • Added new metrics to the Schedule Totals section:
- Covers
- Labour Hours per Cover
- Labour Cost per Cover
  • Users can manually capture Covers for current and future dates
  • Covers values can automatically sync from integrations such as SevenRooms
  • Added calculations for labour efficiency metrics based on staffing and Covers data
  • Metrics fully integrated into the existing Schedule Totals panel
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Assumptions & Limitations:
  • Automatic Covers updates depend on supported integration availability
  • Manual Covers values may be overwritten by integration syncs where configured
  • Labour efficiency calculations depend on accurate labour cost and Covers data
Impact:
  • Improved labour-to-demand visibility
  • Better operational efficiency analysis
  • Enhanced forecasting and staffing decision-making
2. Freeze Schedule Functionality
Freeze Schedule functionality has been introduced to lock finalized schedules, preventing unauthorized changes and improving operational control over published schedules.
Roles impacted:
  • Managers / Supervisors
  • Operations Teams
  • HR / Administrators
Value this change will add:
  • Prevents unauthorized schedule changes after finalization
  • Improves operational control and scheduling stability
  • Supports stronger governance and auditability of schedule management
Change Details:
  • Introduced Freeze Schedule functionality to lock schedules once finalized
  • Frozen schedules prevent users from creating, editing, or removing shifts unless authorised
  • Added permission controls for freezing and unfreezing schedules
  • Freeze behaviour integrated into existing scheduling workflows
  • Supports consistent behaviour across web and mobile platforms
Super Admins can choose who are allowed to Freeze the Schedule
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If enabled, the designated user(s) can freeze/unfreeze the schedule from the kebab-style menu option on the schedule
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If frozen, an indicator will show at the top of the screen
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When a user tries to create or edit shifts while schedule is frozen, a message will appear
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Assumptions & Limitations:
  • Freeze permissions must be configured by administrators
  • Certain override permissions may still allow restricted actions
  • Freezing the schedule does not affect payroll calculations or historical data
Impact:
  • Greater operational stability once schedules are published
  • Reduced risk of unauthorized or accidental changes
  • Improved audit tracking and scheduling governance
3. Configurable Filtering for Schedule Totals Metrics
New Totals filtering settings allow clients to control which Schedule Totals metrics are displayed, providing a cleaner and more configurable scheduling experience.
Roles impacted:
  • Managers / Supervisors
  • Operations Teams
  • HR / Administrators
Value this change will add:
  • Gives clients greater flexibility over which Totals metrics are displayed
  • Reduces clutter by allowing only relevant metrics to be shown
  • Centralises Totals visibility management within Settings
Change Details:
  • Introduced new settings to control visibility of Totals metrics within the Schedule screen
  • Added centralised Totals filtering configuration in Settings
  • Users can configure which Totals metrics appear in the Schedule Totals section
  • Configuration supports Covers-related metrics and future Totals enhancements
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Assumptions & Limitations:
  • Visibility settings depend on user permissions and client configuration
  • Metrics hidden through settings remain available in the background calculation logic
  • Certain metrics may still depend on active integrations or enabled modules
Impact:
  • Cleaner and more tailored Totals display
  • Improved usability for different operational requirements
  • More flexible scheduling dashboard configuration per client
Support:
In case of any queries related to this change or any issues faced moving forward, please contact us on productsupport@wenodo.com