Staflexx New Employees Import Workflow with Validation & Review Screen

A new structured employee import workflow has been introduced, allowing users to upload employee data, review records in a validation-first interface, make inline corrections, and confirm successful imports with clear status indicators.

Roles impacted:

HR / Administrators
Managers / Supervisors
System Administrators

Value this change will add:

Provides a structured and controlled workflow for bulk employee creation
Improves data accuracy through validation and review before committing records
Reduces errors and improves transparency when importing employee data

Change Details:

Added a new Imports option within the employee management kebab menu
Users can download a template and upload employee data for bulk creation
Introduced a large review screen where imported records can be checked before final submission
Inline editing allows users to correct fields directly within the review screen
Immediate validation highlighting identifies missing or incorrect data
Added global dropdown controls allowing users to apply values to multiple selected records
Implemented frozen columns and headers for improved navigation in large datasets
Successfully imported records are marked with Status = Incomplete
System displays a success notification once the import process is completed

Where to find it:

System will request you to download a template first which can then be uploaded:

Review Information screen – System will validate the data upon import and check for any issues:

Review Information screen – User can correct the issues and then validate data again before submitting batch:

When successful, employees will be created with Incomplete Status where the user can then continue the onboarding process:

Assumptions & Limitations:

Imported data must follow the required template format
Validation rules apply before records can be committed to the system
Import permissions are restricted to authorised users only

Impact:

Safer and more reliable bulk employee onboarding
Reduced data-entry errors and manual corrections
Improved visibility and control during the employee import process

Support:

In case of any queries related to this change or any issues faced moving forward, please contact us on productsupport@wenodo.com