improved
new
Staflexx
Staflexx Release 31 October 2025
Summary of changes:
New Features:
- Schedule View: Net Cost & History Sales Insights
- Employee Access Options - Ability to view Rota
Enhancements:
- Enhanced Schedule View on Mobile App - Weekly Totals & clearer shift total view
- Visibility / Approval of Pending Leaves
- Remaining Annual & Remaining Accrued Leave Balance Visibility Enhancement
- Changed Visibility of Pay Rate from Manage Employees landing page
- Payslip Visibility Based on Access Permissions
- Leave Report Filters Enhancement
- User Access Report Enhancements
Detail
What's New:
1. Schedule View: Net Cost & History Sales Insights
We’ve added financial insights to the schedule view, including Net Cost per employee, Last Year Sales, and Last Week Sales figures. These view-only metrics help managers plan staffing more effectively by comparing labour cost and performance against historical sales trends.
Roles impacted:
- Any role with wage visibility access enabled
Value this change will add:
- Provides key financial context directly within the schedule
- Helps managers make more informed budgeting and staffing decisions
- Supports labour-to-sales monitoring and cost efficiency planning
Change Details:
- Net Cost displayed per employee per day, and weekly totals for all staff
Net Cost = Employee cost excluding NI, Pension & Accrual percentages
- Last Year Sales column added, showing sales for the same period last year
- Last Week Sales column added, showing sales for the same weekday last week
- All values are view-only and not editable
Assumptions & Limitations:
- Historical sales data must be available for values to display
- Net cost excludes NI, pension & accrual components as requested
- Feature is read-only and does not impact payroll or reporting figures
Impact:
- Improved financial visibility at scheduling stage
- Better alignment between labour planning and revenue performance
- Ability to benchmark staffing decisions against historical sales trends
2. Employee Access Options - Ability to view Rota
Employee role permissions have been updated to include optional access to view other team members’ rotas. This provides better transparency and coordination, especially for teams that rely on collaboration and shift swaps.
Roles impacted:
- Employees
Value this change will add:
- Greater team transparency and visibility into colleague schedules
- Improved collaboration for shift swaps and coverage planning
- More flexibility in configuring employee access permissions
Change Details:
- New permission setting added to allow employees to view the rota of other team members
- Super Admins can enable or disable this option per employee
- Streamlined access control for improved schedule management
Assumptions & Limitations:
- Access to other rotas must be enabled manually by an administrator or a team manager
Impact:
- Improved teamwork and communication between staff members
- Reduced dependency on managers for schedule information
- Enhanced control over visibility and access for different roles
What's changed:
3. Enhanced Schedule View on Mobile App - Weekly Totals & clearer shift total view
We’ve enhanced the mobile scheduling experience by adding weekly total hours and improving shift readability. Managers and employees can now view and understand their schedules and workload distribution more easily — all from the convenience of their mobile device.
Roles impacted:
- Employees
- Managers
Value this change will add:
- Quicker overview of total hours worked per week directly from the mobile app
- Easier identification of shift types and statuses at a glance
- Reduced confusion and improved planning for both staff and managers
Change Details:
- Weekly total hours added to schedule view on mobile
- Shift cards redesigned to be more readable and visually distinct
- Improved layout to display key shift details more clearly
Assumptions & Limitations:
- Weekly totals are based on approved and scheduled shifts only
- Requires the latest version of the mobile app to view changes
- Totals are calculated per employee and do not include open or unassigned shifts
Impact:
- Better visibility into scheduling and time allocation
- Enhanced user experience with clearer shift information
- More efficient workforce planning and communication
4. Visibility / Approval of Pending Leaves
We’ve improved visibility and control over pending leave requests across the system. The leave widget is now actionable, allowing managers to click directly on an employee’s name to review and manage their request. Pending leave status will also be clearly displayed on the Schedule and My Schedule views, helping managers avoid scheduling staff on days where leave is still awaiting approval and ensuring pending requests are actioned promptly.
Roles impacted:
- All Roles
Value this change will add:
- Faster access to review and approve leave requests
- Clear visibility of pending leave to avoid accidental scheduling
- Improved workflow and reduced missed or forgotten leave approvals
Change Details:
- Leave widget updated to include clickable staff names for quick access
- Clicking a request now opens the Manage Leaves page and expands the specific leave entry
- Leave status now clearly displayed across Schedule and My Schedule views
- Status label added to distinguish between approved vs. awaiting approval
Assumptions & Limitations:
- Access to leave action screens requires the appropriate role permissions
- Leave status display depends on timely system sync and user role settings
Impact:
- Reduced scheduling errors for days with leave requests still pending
- Streamlined manager actions and fewer missed leave approvals
- Improved transparency for employees and better communication across teams
5. Remaining Annual & Remaining Accrued Leave Balance Visibility Enhancement
We’ve introduced a new “Remaining Annual Balance” to help managers make more informed approval decisions. When adding adjustments or capturing future-dated leave, the system now displays the employee’s projected balance at the end of the leave cycle.
Additionally, the previous “Annual Balance” has been renamed to “Remaining Accrued Balance”, which reflects the balance as of the current date (based on leave accrued up to today).
Roles impacted:
- All Roles
Value this change will add:
- Ability to view projected leave balance at the end of the leave cycle
- More accurate decision-making when approving future leave requests
- Helps prevent employees from over-utilizing leave based on future accruals
Change Details:
- New calculation added to show expected leave balance at end of leave cycle (e.g., Mar '26)
- Calculation includes future accrual assumptions when processing leave in advance (e.g., Aug '25)
- Formula applied: Annual Allowance + Adjustment – Taken To Date – Future Approved
- Field rename:
Old “Annual Balance” → “Remaining Accrued Balance”
New field added: “Remaining Annual Balance” (includes future accrual)
Assumptions & Limitations:
- Assumes employee remains employed through the end of the leave cycle
- Assumes no changes to entitlement, or employment status during the period
- Future accruals are estimated and may differ if adjustments occur later
Impact:
- Improved visibility and control over leave liabilities
- Better planning and avoidance of negative leave balances
- Increased transparency for both management and employees when applying for future leave
6. Changed Visibility of Pay Rate from Manage Employees landing page
We’ve strengthened pay rate privacy to prevent accidental exposure of employee wages, especially during shared-screen sessions or client demonstrations. Pay rates are now hidden by default, even for users with access, and can only be revealed via an expand button. Once the user leaves the page or refreshes, pay data is automatically hidden again. Users without wage access permissions will not see pay rates or the expand option, ensuring confidentiality at all times.
Roles impacted:
- Any role with wage visibility access enabled
Value this change will add:
- Prevents accidental exposure of employee pay rates
- Increases privacy and data protection during internal and client-facing sessions
- Ensures compliance with confidentiality standards and best practices
Change Details:
- Pay rates are now hidden by default, even for users with wage viewing permissions
- Users with “Show Wage” enabled can reveal pay rates only by clicking an Expand button
- Once the user refreshes or navigates away from the page, pay rates are automatically hidden again
- Pay rates remain included in exports for authorized roles, regardless of on-screen visibility
- Users without “Show Wage” access cannot see pay rates and will not see the expand option
Assumptions & Limitations:
- Users must still have wage visibility permission to access pay data
- Export permissions follow existing access rules
Impact:
- Prevents unintentional pay disclosure during demos, meetings, or shared system use
- Enhances employee privacy and trust
- Reduces operational and reputational risk for clients and internal teams
7. Payslip Visibility Based on Access Permissions
Payslip visibility is now controlled by the “Show Wage” permission. Users with this access will see a Payroll tab and can view payslips for employees they are authorised to manage, while employees continue to see only their own payslips.
Roles impacted:
- Any role with wage visibility access enabled
Value this change will add:
- Ensures secure and permission-based access to sensitive payroll data
- Aligns payslip visibility with existing wage access rules
- Maintains employee privacy while supporting managerial payroll oversight
Change Details:
- Payslip access now tied to Show Wage permission in Access Settings
- If Show Wage = ON in User Management access settings:
Payroll tab becomes visible
User can view payslips of employees they have access to
- Employees continue to view only their own payslips as normal
- No impact on current employee self-service experience
Assumptions & Limitations:
- Users must already have permission to manage or view employees to access payslips
- Access applies only to employees within the user’s defined access scope
- Feature does not grant new payroll editing rights — view only
Impact:
- Strengthens data privacy and compliance around payroll information
- Prevents unauthorised access to sensitive payslip data
- Ensures consistent behaviour across payroll and wage visibility features
8. Leave Report Filters Enhancement
We’ve added new filters to the Leave Report, allowing users to refine data before exporting. You can now select specific absence types and filter by paid or unpaid leave, ensuring the exported report contains only the relevant information needed for analysis.
Roles impacted:
- Super Admin
- Site & Team Managers
- Wenodo Payroll Team
Value this change will add:
- Allows users to refine leave data before exporting
- Minimises data cleanup effort in Excel
- Ensures more accurate and relevant reporting based on business needs
Change Details:
- Added Absence Type filter with checkboxes. Users can select one or multiple absence types - All types selected by default
- Added All (default)/Paid/Unpaid filter with dropdown options.
- Filters apply before generating/exporting the report
Assumptions & Limitations:
- Users must have permission to access the leave report
- Filters are available only on the reporting screen before export
- Filtering logic applies only to the selected criteria — exported file reflects filtered data only
Impact:
- More tailored and meaningful leave reports
- Faster reporting workflows with less manual sorting
- Better visibility into paid vs unpaid absences for cost and planning analysis
9. User Access Report Enhancements
The User Access Report has been updated to reflect all new role features, including proper display of Employee Role permissions. A new “Allow Edit” column has been added showing Yes/No values for all roles, improving transparency and supporting access audits.
Roles impacted:
- Any role with visibility to reports
Value this change will add:
- Provides full visibility of all system permissions per user
- Ensures Employee Role settings display correctly in reports
- Supports compliance, auditing, and internal access reviews
Change Details:
- Updated User Access Report to include newly added role features and permissions
- Employee Role access settings now correctly populated in the report
- Added “Allow Edit” column for all roles, showing Yes/No values
- Report layout updated to reflect latest permission structure and naming conventions
Assumptions & Limitations:
- Requires accurate role configuration for proper reporting
- Report reflects access at time of export — historical permission tracking not included
- Users without reporting permissions cannot access or export this report
Impact:
- Improved clarity and accuracy in access audit reports
- Easier verification of user permissions across all roles
- Supports governance and reduces risk related to accidental or excessive access
Support:
In case of any queries related to this change or any issues faced moving forward, please contact us on productsupport@wenodo.com