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Trakn

Trakn - Staff Module Revamp (Staff Summary & Staff Efficiency &Cost)

Release Date: 23rd March 2026
Summary of Changes
Revamped the Staff Module with a complete redesign of Staff Summary and Staff Cost pages to improve usability, standardize metrics, and enable deeper workforce and cost analysis.
Value Added
  • Unified and modern UI across staff analytics
  • Improved workforce visibility (headcount, retention, attrition, demographics)
  • Better cost tracking with Actual vs Employer cost comparison
  • Enhanced decision-making with hourly and department-level insights
  • Standardized calculations across all time views
Change Details
A. Staff Summary
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Roles Impacted
  • HR Teams
  • Restaurant Owners
1. Core Workforce Metrics (New Layout)
  • Introduced structured tiles for: Total Headcount & Active Staff Count, Retention Rate, Attrition Rate, Absenteeism Rate
  • Added LW / LM / LP / LQ / LY comparisons with directional indicators
  • Included YTD tracking across metrics
2. Hiring & Movement Section (New section)
  • New Hires and Terminations tracking with comparison trends
  • Added: Average Length of Service, Average Employee Age,
3. Workforce Composition (New Section)
  • Introduced multiple analytical components: Headcount by Gender (Donut UI), Headcount by Department & Position, Headcount by Nationality, Tenure Distribution, Age Distribution
  • Employment Type & Contract Split
4. Gender Pay Gap Analysis (New)
  • Introduced normalized annual salary-based comparison
  • Views added: By Department (Permanent & Contract), By Position (Permanent & Contract) - Implemented dumbbell charts for visual comparison
  • Tooltip includes: Avg Male Salary, Avg Female Salary, Pay Gap
  • Departments and Positions are ranked by highest gender pay gap (Top 10, descending order).Data reflects current day's snapshot and is not impacted by selected date range or view
5. Absence Insights (Enhanced)
  • Absence Type displayed as normalized Days-based metric
  • Added dynamic stacked progress bar
  • Introduced Paid vs Unpaid leave distribution
  • Improved accuracy with unit normalization (hours/shifts → days)
B. Staff Efficiency & Cost Page (Enhanced- Previously Staff Cost)
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Roles Impacted
  • Restaurant Owners
  • Operations Managers
  • Finance Teams
1. Cost Toggle Enhancement
  • Tooltip added for clarity on page top toggle : Actual Cost (excluding NIC, Pension, Holiday Accrual), Employer Cost (including all overheads)
2. Key Cost Indicators (New tiles)
  • Total Staff Cost
  • Sales per Labor Hour
  • Staff Cost as % of Sales
  • Cost per Employee
  • Cost Variance (Approved vs Scheduled vs Budget)
  • Hours Variance (Scheduled vs Actual)
  1. Added MTD & YTD tracking
  2. Standardized comparison logic with visual indicators
4. Trend & Performance Graphs
New / Enhanced Visualizations: Staff Cost % of Sales with Budget line, Staff Cost Trend (aligned with Sales trends), Staff Cost by Site (stacked view with % contribution), Staff Cost vs Sales per Cover (grouped comparison)
5. Hourly Insights Section (Improved)
  • Dedicated section for intra-day analysis:
  • Staff Cost vs Sales (Hourly)
  • Hourly Staff Cost as % of sales
  • Hourly Staff Count (Week view only)
6. Department-Level Insights
  • Staff Cost by Department (cost distribution + productivity)
  • Retention by Department
  • Attrition by Department
  • Hourly Staff Cost by Department (stacked visualization)
7. Staff Labour Performance Table (Enhanced)
  • Unified table across all time views (Week/Month/Period/Quarter)
  • Metrics included: Sales, Cost %, Hours, SPMH (Sales per Man Hour), Cost per Cover
  • Aggregation logic standardized across views
8. Custom Dashboard Integration
  • Components which were present in custom dashboards and were also retained from older version of the page were added to Custom Dashboard side panel
  • All new components will be added to Custom Dashboard side panel in the next release
  • Ensures reusability and consistency
Assumptions & Limitations
  • Workforce metrics depend on accurate payroll and scheduling data
  • Cost calculations exclude zero-hour employees where applicable
  • Normalized salary logic applied for pay gap analysis
  • Aggregated metrics (Month/Period/Quarter) are derived post summation
Impact
  • Improved workforce transparency across all levels
  • Better control over labor cost and efficiency
  • Faster identification of operational and HR risks
  • Enhanced reporting consistency across modules
  • This release will impact both mobile and web app.
Support
For any queries or assistance, please reach out to productsupport@wenodo.com