improved
Staflexx
Upcoming Change: Rota Lock Process
Effective Communication Date:
12th June 2026Introduction
To further improve payroll accuracy and reduce the need for payroll adjustments, Staflexx will be introducing a Rota Lock process in the coming weeks. This communication is intended to provide advance notice of the upcoming change so that all teams can familiarize themselves with the process before it becomes mandatory.
Why We Are Introducing Rota Lock
The Rota Lock process is designed to ensure payroll calculations are based on reviewed and approved rota data. By limiting changes after payroll processing begins, we can help reduce discrepancies and improve payroll accuracy.
Benefits
- Reduces the risk of employee overpayments and underpayments.
- Ensures payroll calculations are based on approved rota information.
- Improves visibility and accountability for payroll-related changes.
- Minimizes manual payroll corrections and rework.
- Supports payroll accuracy and compliance.
Teams Affected
- Payroll Teams
- Site Managers
- Administrators
- HR Teams
What Will Change
Once rotas have been reviewed and approved, they will eventually be subject to a Rota Lock process before payroll is finalized.
When the process is fully implemented:
- Approved rotas will be locked during payroll processing periods.
- Any required amendments after the rota has been locked will follow a controlled change process.
- Approved changes will be tracked to ensure payroll records remain accurate.
Current Status
At this stage,
no action is required
.The Rota Lock process is currently being communicated in advance to allow teams time to prepare and review their internal processes.
A second communication will be issued prior to implementation, providing:
- The go-live date.
- Detailed process steps.
- Key contacts and support information.
Support
If you have any questions regarding the upcoming Rota Lock process, please contact: